Our client is looking for an Office Coordinator for a temporary to permanent hire. The role is Monday-Thursday, 20 hours per week. This role is fully on-site, all candidates must be available to work in their Manhattan office. The role will be temporary for 2-3 months, then a decision will be made about converting permanent.
Our client is a small development office in NYC for a medical hospital in Israel (they are not a political organization). This role supports the small team with administrative, events, and development/fundraising work.
Duties:
-Managing office calendar in Outlook / sending invites for meetings and calls both via Zoom and in person.
-Paper filing for event archive binders, donor records, vendor folders.
-Ordering (via Staples, Amazon, etc) and maintenance of supplies inventory.
-Digitizing paper records as needed.
-Act a point person with Executive Director between office and IT team.
-In-office mailings (candidate should be able to perform mail merges for letters and labels).
-General help with direct mail campaigns.
-Assist with CRM database entry and management (they use Raiser’s Edge and previous experience preferred). Will eventually want this role to take over basic database administration after training.
-Pay vendor bills.
-Compose fundraising emails and acknowledgement letters.
-Assist events team with support for special events, galas, etc.
-Other administrative and operations tasks as needed.
Qualifications
-1-3 years of previous office management or administrative/operations support, preference for someone who has worked in a small office
-Proficiency in MS Office. Must be able to run a mail merge for acknowledgement letters
-Ability to work fully in-person in Soho office
-Excellent written and verbal communication skills
Tech: Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Adobe Acrobat, Zoom, and Raiser’s Edge.
Compensation:
Temp: $23.00-$25.00/hr
Perm: $30,000-$40,000/year. (on a 20 hour/week schedule)